Job Description
Executive Secretary

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Executive Secretary
Responsibilities include:

As an Executive Secretary your responsibility includes organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks. More about this role:

✓ Organize and maintain the overall agenda of the Country Manager and Division Heads, acting as a first point of contact.
✓ Deal with correspondence and phone calls, manage diaries and organize meetings and appointments.
✓ Control access to the managers/executive, book and arrange travel, transport and accomodation, organize events and conferences.
✓ Remind the manager/executive of important tasks and deadlines, typing, compile and prepare reports, presentations and correspondences.
✓ Manage database and filing systems.
✓ Miscellaneoous tasks to support e.g. completing some corporate governance reporting (to ensure that the buiness is being run properly and comply with legislation and regulations) or conduct important research.
✓ Handle confidential documents ensuring they are secure.
✓ Manage all claims and forms required for Entertainment, Biz trips, General claims, Employment pass process, local rules and regulation e.g. open bank account, cheques, Adhoc personal matters e.g. health check bookings.

Requirements:

✓ Degree in business administration or relative field.
✓ Proven experience as executive secretary or similar administrative role.
✓ Proficient in MS Office and “back-office” software (e.g. ERP).
✓ In-depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry.
✓ Familiarity with basic research methods and reporting techniques.
✓ Excellent organizational and time-management skills.
✓ Outstanding communication and negotiation abilities with integrity and confidentiality.

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